Budgeting for a New Digital Workplace

Building and launching a successful collaborative intranet cannot be done on the cheap. This is a major business tool where your colleagues will work for many years to come.

THE AUTHOR

Marc Wright, simplycommunicate founder & consultant

Marc started his career in television. He wrote and produced the drama 20 Steps to Better Business for the BBC, and his passion for the way organisations work led him to run a series of agencies including Crown and MCA which was sold to WPP in 2001. He is author of the Gower Handbook of Internal Communications and is a former President of IABC EMENA. He founded simplycommunicate in 2005.

The investment in intranets has changed dramatically since the introduction of cloud computing. No longer do companies pay for developers to create a bespoke intranet that sits on your own servers, set in development concrete. A modern intranet is a living thing, based in the cloud and accessible by a range of devices wherever your people happen to be working.

This means a SaaS licence (Software as a Service). You pay a vendor an agreed annual fee depending on the number of people who will use the platform. In some cases like Workplace by Facebook, you only pay when staff use the platform, which of course you hope is daily.

So budgeting for a new collaborative platform usually has a heavy up-front figure in terms of analysis, strategy, design, content migration and so on followed by an annual cost for licences and future integrations with other enterprise software.

The advantage of SaaS is that you do not have to worry about keeping the platform up to date with new features and functions – the platform providers are constantly updating their systems to work with common changes in browsers and hardware. Also, new features developed for consumer tech can be rolled in as they come available (such as machine translations, some common bots and rich media). You can benefit from the R&D that vendors have co-invested with other clients.

So how much should you budget?…

The rest of this article is available on our member portal…

What we’re talking about…

Browse the type of content you can expect as a member of our community

View All Resources

MEMBERS CHANNEL 

Analysis & Metrics

Advice and guidance on undertaking analysis and measuring success of your digital workplace.

Browse >>

MEMBERS CHANNEL 

Culture & Engagement

Creating inspiring and positive workplaces by powerfully combining technology and people.

Browse >>

MEMBERS CHANNEL 

Project Management

Practical advice, templates and support to help you design and deliver a world-class digital workplace.

Browse >>

MEMBERS CHANNEL 

Diversity & Inclusion

Workplaces excel when they embrace diversity. Get guidance to help you build truly diverse businesses at all levels.

Browse >>

MEMBERS CHANNEL 

Strategy & Leadership

Helping you deliver a strategically-driven approach accross all aspects of your digital workplace.

Browse >>

MEMBERS CHANNEL 

Channels

Maximise the impact and reach of your communication channels with case studies, research and tips.

Browse >>

MEMBERS CHANNEL 

Content

Ideas and the latest trends for delivering content with an impact.

Browse >>

MEMBERS CHANNEL 

Technology & Platforms

Members get a wealth of information, case studies and insight on how others have made different platforms work.

Browse >>

MEMBERS CHANNEL 

Technologies of the future

What do we need to be planning ahead for? Everything you need to know about workplace technology of the future.

Browse >>

Get access

Want to read this content? Find out about becoming a member of our comminity for IC professionals, leaders and I.T specialists

Learn More

If you are seeking information to support you with communication strategies within your organisation then take it further than our online resources. Find out how our team of experts can join with your to discover solutions, develop ideas and deliver change.

simplyconsulting

Content for IC professionals, leaders and IT specialists direct to your inbox

Sign up to our newsletter